1. You can open your contacts, click on the drop down menu File-Export contacts. Then take the file you create and import via the same method in their address books. Or you can get a copy of their address book, rename it something, open from your machine and copy and paste your contacts. Then take their copy back to their machine and rename back to names.nsf.
2. Use the out of office function under the action bar item More in your inbox.
