I called Brother Mac tech support and they got me to go to the MFC - 7840W menu setup. From there, I had to select my wireless network from all the ones on offer and then select type of wireless (e.g. WPA 2 or WEP etc.), enter my wireless password and once I did that and a beep came saying "connected" I've been able to scan no problem!
Hope this helps other people in the same position.
thanks guys for trying to help.