Question : Merge data in Access 2003

Dear Experts,

I have a series of excel spreadsheets that I am going to be importing into an Access 2003 contacts database.

One imported I would like to be able to run a duplicate check and merge the records.  The merge ideally should do the following:

The duplicate is based upon email and uses the record with the lowest ID number as the master record & if one of the data fields is blank then it merges that data into the master & finally deletes the duplicate.  

The exceptions being …

The “Sales” column which is a Yes/No & should come out as a yes if one of the two have a yes (-1)

The source column should be a straight merge separated by a “/”

So for example:
 
ID   source      firstname      lastname      firm      Tel         email                    Sales
1   Doc 1      Dave      Merge            02072345678 [email protected]    0
2   Doc 2      Dave C      Merge      Firm A              [email protected]    -1

Should finally come out as
ID   source              firstname    lastname      firm      Tel         email                    Sales
1    Doc 1/Doc 2    Dave          Merge       Firm A          02072346789   [email protected]    -1

I hope this makes sense, I have attached the database example if this is easier to follow. There will be no more than one set of  records to merge as I shall be running this after each import.

Can anybody help? I really don’t know where to start with this one.

Many thanks

Attachments:

Duplicate-DB.mdb (200 KB)  (File Type Details) 

Duplicate DB example

Answer : Merge data in Access 2003

Try example. You need to start query with button on a form